Microsoft Copilot is a powerful AI tool designed to assist you with writing tasks across Microsoft 365 apps like Word, Outlook, and OneNote. Whether you’re drafting emails, creating documents, or taking notes, Copilot helps streamline your work by generating, editing, and summarizing text. It’s accessible through a web or mobile app, but its full potential is unlocked when integrated into the desktop versions of Microsoft 365.

Who Can Use Microsoft Copilot

If you have a Microsoft 365 Personal, Family, or Premium subscription, Copilot features are included as part of your plan. However, for business or enterprise users, Copilot isn’t automatically available and requires an additional subscription at $30 per user per month when billed annually. Some plans bundle Microsoft 365 apps with Copilot, but costs remain the same. The availability of Copilot tools can vary depending on your organization’s settings and platform, and some features might be limited or differ between web and desktop versions.

Most of the instructions and interfaces described here are based on a standard Microsoft 365 Premium account, but similar steps apply to business plans. Keep in mind that certain features are exclusive to business subscriptions and that your organization’s administrator may control which Copilot tools are accessible in your apps.

Using Copilot to Generate Drafts

Copilot makes it easy to start writing by helping you create initial drafts in Word, Outlook, and OneNote. In Word, you can access Copilot through a sidebar or a toolbar within your document. When you open a new or blank document, prompts appear above the page, offering suggestions like “Write an introduction” or “Create a summary.” Clicking one of these prompts prompts Copilot to generate relevant text.

You can also type your own instructions into a dedicated input box, such as “Draft a business email” or “Summarize this paragraph.” Once you submit your prompt, Copilot quickly produces text that you can edit or expand upon. This feature is especially useful for overcoming writer’s block or speeding up the initial drafting process.

Improving and Rewriting Your Content

Beyond just generating text, Copilot can help improve your writing. You can ask it to suggest edits, change the tone, or rewrite sections to make your message clearer or more formal. For example, you might request, “Make this email more professional” or “Simplify this paragraph.” Copilot then provides revised versions that you can choose to incorporate into your document or email.

In addition, Copilot can help you rewrite existing notes or long passages of text. This is handy when you want to clarify ideas, make your language more concise, or adapt your message for different audiences. The tool can also summarize lengthy emails, notes, or documents, saving you time by highlighting key points without having to read through everything.

Overall, Copilot acts as a writing assistant that helps you craft, refine, and understand your content more efficiently across Microsoft 365 applications.

Inspired by

• https://www.computerworld.com/article/3479705/how-to-use-microsoft-copilot-for-writing-in-microsoft-365-word-outlook-onenote.html

Sources

• microsoft.com
• microsoft.com
• microsoft.com