Microsoft has introduced a new feature that aims to make migrating and restoring Windows systems much easier for organizations. This tool, called Windows Backup for Organizations, was announced last November but is only now becoming available. Its main goal is to help IT teams move user settings and app lists between devices joined to Entra ID, which used to be called Azure Active Directory, as part of Microsoft 365.

This isn’t a full backup tool like many might expect. It doesn’t back up files, folders, or installed apps. Instead, it focuses on saving user-specific Windows settings and a list of Microsoft Store apps. These include things like display preferences, accessibility options, peripheral configurations, language settings, and power options. When a user logs into a new device with their Entra ID account, these settings can be restored, making the transition smoother.

How It Works and What It Means for Administrators

The main advantage of this new feature is how simple it is to use once set up. Previously, system administrators had to use complex tools like the Microsoft User State Migration Tool (USMT). This involved creating scripts and running manual operations to transfer settings between computers. It was time-consuming and required technical know-how.

Now, with Windows Backup for Organizations, the process is mostly hands-off. Once the feature is enabled via Intune or Entra ID Group Policy, users just need to sign in with their Microsoft Entra ID account. The cloud takes care of restoring their settings automatically. Users can also trigger a backup manually through the Windows Backup app if they prefer. Microsoft emphasizes that this method reduces the workload for IT teams and lessens user disruption during device upgrades or replacements.

Limitations and Requirements for Use

There are some important details to keep in mind. The backup feature only works for devices running Windows 10 version 22H2 or later, or Windows 11 version 22H2 or later. However, the restore function is exclusive to Windows 11 version 22H2 or newer. This means users still on Windows 10 won’t be able to restore settings with this tool, though Microsoft is counting on the upcoming end of Windows 10 support in October 2025 to encourage upgrades.

Another requirement is that the latest security update for Windows, coming out in August 2025, must be installed. While most systems are Entra-joined, those in hybrid environments with on-premises Active Directory can also access the feature if they are configured properly. Microsoft says the restore feature is rolling out gradually, so some users might need to wait a week or so before it appears in their Intune management console. Once enabled, backups automatically run every eight days, storing user preferences in the organization’s cloud data store.

What the Future Holds for Windows Migrations

Despite this new tool, many organizations still face tough challenges migrating from Windows 10 to Windows 11. Compatibility issues with software and hardware are common barriers. Windows 11 introduces new hardware requirements that not all devices meet, prompting some users to stick with Windows 10 longer than planned. To keep security up-to-date, these users often enroll in the Extended Security Updates (ESU) program, which adds extra costs.

While Windows Backup for Organizations offers a more streamlined way to transfer user settings, it doesn’t eliminate the need for thorough planning around software compatibility and hardware upgrades. As Microsoft continues to develop these tools, IT teams will likely find it easier to manage device transitions in the future, but they still have a lot to consider as deadlines approach.

In short, this new backup feature is a step toward making Windows migrations less painful, especially for large organizations. Still, it’s just one piece of the puzzle in ensuring a smooth upgrade from Windows 10 to Windows 11.

Inspired by

• https://www.computerworld.com/article/4047793/microsoft-releases-windows-backup-for-organizations-to-ease-migration-of-user-settings-to-windows-11.html

Sources

• gmpg.org
• microsoft.com
• podigee.com
• podigee.com